HMCE Portal Registration Help

Below we have a quick summary of the steps to complete the HMCE Portal registration process. For the full guide please read the Guide to Registration and the Guide to the Portal and Online Store.

 

Introduction to the Online Portal

This year Harvard Model Congress Europe is introducing a new Online Portal in the interest of simplifying the registration process, creating a framework for schools to update their delegates’ information, and improving the delegate experience by supplying our staff with the most accurate information available.

The Portal requires a short registration process, which we hope you will find both faster and more user-friendly than previous years’ registration methods. We have included a short guide to navigating the Online Portal below. As always, you can email any questions or concerns with the website and Portal to Aren Rendell at faculty@hmceurope.org.

 

Account creation page

Account Creation is the first step in registration.

  1. Under the HMCE Portal drop-down menu in the upper-right corner of the hmceurope.org website, select HMCE Portal Account Creation.
  2. Enter your school’s information in the form provided, keeping in mind that “Username” is what you will use to log in to the Portal in the future.

School Information

After your school’s HMCE Portal account has been verified by email, the next step towards registering for HMCE 2017 is completing the School Information Table. This will allow you to share relevant information regarding your school’s contact information and previous HMCE experience.

  1. Log-in to the HMCE Portal in the HMCE Portal drop-down menu in the upper-right corner of the hmceurope.org website.
  2. Under the Registration Information drop-down menu, select School Information.
  3. The page will now display the School Information Table. In the area to the top-right of the table, click on + New to add information about your school.
  4. A pop-up window will appear on the screen. Please provide the requested information about your school. All questions with an asterisk (*) are required. Please ensure that your school name is entered correctly as this spelling will be used for all delegate certificates.
  5. Once you are finished entering your school’s information, click on OK to save your data.
  6. Instructions for editing/removing this information are explained below in this guide.

 

Faculty Information Table

The Faculty Information Table will allow you to share information about the Faculty Advisors from your school who will be involved with HMCE, even if they will not be attending the conference in March. Please complete this section after you have completed the School Information Table.

  1. Ensure that you have logged-in to the HMCE Portal through the drop-down menu in the upper-right corner of the hmceurope.org website.
  2. Under the Registration Information drop-down menu, select Faculty Information.
  3. The page will now display the Faculty Information Table. In the area to the top-right of the table, click on + New to add information about your first Faculty Advisor.
  4. A pop-up window will appear on the screen. Please provide the requested information about your first Faculty Advisor.
    1. One question in the table asks Is this Faculty Advisor your school’s primary contact? Choosing Yes indicates that this Faculty Advisor should receive all HMCE correspondence. Choosing No indicates that this Faculty Advisor should not receive correspondence.
  5. Once you are finished entering the first Faculty Advisor’s information, click on OK to save your data.
  6. If you would like to add additional Faculty Advisors, click on + New to the top-right of the table and repeat steps 3-5 above.

 

Delegate Information Table

The Delegate Information Table will allow you to share information about the delegates from your school who are participating in HMCE. Please complete this section after you have completed the Faculty Information Table.

  1. Ensure that you have logged-in to the HMCE Portal through the drop-down menu in the upper-right corner of the hmceurope.org website.
  2. Under the Registration Information drop-down menu, select Delegate Information.
  3. The page will now display the Delegate Information Table. In the area to the top-right of the table, click on + New to add information about your first delegate.
  4. A pop-up window will appear on the screen. Please provide the requested information about your first delegate.
    1. One question in the table asks Does this delegate plan to apply for a scholarship? This question is optional and your answer will not affect scholarship award decisions. This information will not be shared outside of the HMCE Scholarship Team.
  5. Once you are finished entering the first delegate’s information, click on OK to save your data.
  6. If you would like to add additional Faculty Advisors, click on + New to the top-right of the table and repeat steps 3-5 above.

 

How to Edit or Remove Information

You are welcome to edit or remove information which you have submitted in the HMCE Portal before February 15, 2017. Changes after this date are not guaranteed and must be requested by emailing faculty@hmceurope.org. Please note that due to our conference’s size and requirements, HMCE is unable to refund School and Delegate Fee payments.

  1. Open the table (i.e. School Information, Faculty Information, or Delegate Information) which contains information you would like to change.
  2. Select the row in the table which contains information you would like to change.
    1. To change information in a row (e.g. to correct a spelling mistake), click on the Edit button at the top-right of the table. Edit information in the pop-up window and click on OK when you are finished.
    2. To delete a delegate or Faculty Advisor’s entire row, click on the Delete button at the top-right of the table.